One new article for you and a new Tip of the Day, see below:

• See Using the Document Map View for a huge timesaver when it comes to navigating large Microsoft Word documents.
• The new Tip of the Day, Cell Phone Surprise, has some good advice on what to do with your cell phone during meetings.

Navigating through a large document can be very time consuming. Sure, you can use the Table of Contents when you’re at the beginning of the document, but what happens when you’re in the middle of the document? Going back to the beginning of the document to use the Table of Contents gets old fast, as does trying to scroll through the document to find the section you want to navigate to. This is where the Document Map View comes in handy.

The Document Map View is much like the Table of Contents. The difference is that it appears as a side bar to the left of the body of your document, so it is always there no matter where in your document you currently are. It will display links to all of the sections that have a standard, built-in heading style (i.e. Heading 1, 2, etc.). All you have to do is click on a link, and you will go to that heading.

For example, say I have the document below:

Here’s the breakdown:

• Section 1.0 is heading style Heading 1.
• Section 1.1 is heading style Heading 2.
• Section 2.0 is heading style Heading 1.

To access the Document Map View of this structure, I would perform the following steps:

1. Click on View.
2. Click on Document Map.

For the above example, this is would be the result:

The left hand pane is the Document Map View. To disable it, just repeat the above steps for enabling it.

This will save you a lot of time when navigating a document, and make reading/editing your documents much easier.